What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and facsimile numbers; information provided to us in the course of a matter by you or a third party; bank details, credit card details and expiry dates; information contained in a CV if you apply for a position with us; and information relating to the matter in which we are acting for you.
This Personal Information is obtained in many ways including interviews, meetings with you, from business cards, correspondence, by telephone calls and facsimile, by email, via our website www.constantinelegal.com, from your website, from media and publications, from other publicly available sources, from cookies and from third parties and from parties to whom we refer you, from credit reporting and fraud checking agencies; from debt collection agencies if you default in a payment to us. We don’t guarantee website links or policy of authorised third parties.
We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients, event invitations, briefings, and marketing by us and our affiliated entities. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at anytime by contacting us in writing.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual's racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:·
for the primary purpose for which it was obtained;
for a secondary purpose that is directly related to the primary purpose;
with your consent; or where required or authorised by law.
Where reasonable and practicable to do so, we will collect your PersonalInformation only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
to comply with our contractual and other legal obligations;
marketing by our affiliated entities to you;
third parties where you consent to the use or disclosure; and
where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protect sit from misuse and loss and from unauthorized access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the PersonalInformation is or will be stored in client files in the cloud which will be kept by us for a minimum of 7 years.
Access to your Personal Information
You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access yourPersonal Information, please contact us in writing.
Constantine Legal will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information. In order to protect your Personal Information we may require identification from you before releasing the requested information.
Maintaining the Quality of your Personal Information
It is an important to us that your Personal Information is up to date.We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
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